DEFINITION

Under the supervision of the Branch Manager, the Yuba/Sutter Administrative Assistant will oversee office operations in the Marysville FREED office and provide administrative assistance for the management staff.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

Manage the office operations and perform administrative assistance tasks, including:

 

·       Assist the Branch Manager with correspondence and support documentation to other agencies as required.

·       Maintain the emergency evacuation plan for the Marysville office.

·       Maintain FREED’s legal records, including business licenses for the Marysville office.

·       Review and sort incoming mail.

·       Assist in the compilation of statistical reports as requested.

·       Assist staff with the preparation of presentation and hand-out materials.

·       Complete surveys from various companies, agencies and government agencies.

·       Maintain the bulletin boards in the Marysville office.

·       Assist with travel arrangements for staff as requested.

·       Recruit and interview volunteers.

·       Oversee bulk mailings.

·       Oversee the maintenance of the Y/S FREED mailing list, library, inventory and filing system(s) data bases.

·       Design and produce computerized flyers, press releases and other advertisement for FREED’s events.

·       Assist with difficult telephone and counter inquiries as well as screening calls when requested by staff.

·       Other office management, secretarial or administrative assistant duties as            assigned.

·       Provide I & R as needed.

·       Maintain & keep up to date I & R binders & information & organizational brochures in the lobby.

·       Receive donations and convey to administrative office

·       Fill out purchase order forms and convey to administrative office.  Order office supplies as requested

·       Process timesheets & submit to Administrative Office.

 

 

SUPERVISORY RESPONSIBILITIES

·       In accordance with the organization’s policies and applicable laws, directly supervises the Marysville FREED Volunteers and the special program employees.

 

 

QUALIFICATION REQUIREMENTS

The requirements listed below are representative of the knowledge, skill and/or ability desired.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

·       EDUCATION AND/OR EXPERIENCE

      High School graduate and two years experience in office management, grants management, budgeting procedures and staff supervision.  Secretarial skills are required as well as typing at a rate of forty (40) words per minute.

 

·       SKILLS

      Ability to read, analyze and interpret common financial reports and legal documents pertaining to the operation of an independent living center.  Ability to effectively present information to the Branch Director, Executive Director and the Board of Directors.

 

·       COGNITIVE SKILLS

      The Administrative Assistant is regularly required to be able to define problems, collect data, establish facts and draw conclusions, recall details and be able to concentrate.  Work requires the recognition of the need for and the development of plans, methods and procedures or special programs where regular policies do not apply.

 

·       STRESS LEVEL

Moderate.  This person is frequently expected to think clearly in emergencies, complete work with deadlines, deal with interpersonal conflicts, and work with frequent interruptions.

 

·       OTHER SKILLS AND ABILITIES

      Understanding the concepts of independent living.  Ability to exercise initiative, ingenuity and sound judgment in administrative, technical or personnel matters.  Advanced computer skills in word processing programs, spreadsheet and data base applications are required.  Knowledge of Microsoft Office Professional, or an equivalent program, is required.

 

·       VISUAL REQUIREMENTS

      Clear vision at twenty (20) inches or less, be able to identify and distinguish colors, and be able to       adjust the eye to bring an object into sharp focus.  Reasonable accommodation may be made.

 

·       PHYSICAL DEMANDS

      The physical demands described here are representative of those that should be met by the Administrative Assistant to successfully perform the essential functions of the job.  Reasonable accommodations may be made.  The amount of weight to be lifted is not to exceed fifteen (15) pounds, even for short periods of time.

 

·       WORK ENVIRONMENT

      The noise level of the office working conditions is low to moderate. 

      Mostly indoors, occasionally outdoors.

      Moderate amount of travel:  local and regional.

      Work with frequent interruptions. 

 

 

 

TO APPLY:

 

Please submit your cover letter, resume and application (application form available on line at www.freed.org), to:

 

    Claudia Hollis - FREED

                            C/o Administrative Assistant

     508 J Street

                            Marysville, CA 95901

 

Position open until filled.